Overview
The Duplicate Entries review helps you identify Entries that may have been recorded more than once. Xenett uses multiple matching parameters—not just amount or date—to flag potential duplicates, helping you prevent overstated expenses or incorrect balances.
Enable the Review Point
If the review point is not already added:
Click New
Click Task/Review Point and select Duplicate Entries from the library
Click Add
If the review point is already added, simply click on it to open the review.
How to Interpret the Review Results
When you open this review:
You’ll see Entries that Xenett has identified as potential duplicates
Duplicates are detected using a combination of parameters, such as:
Same vendor
Same or similar amount
Close transaction dates (not necessarily the same date)
Cleared vs uncleared status for bank or credit card Entries
If multiple parameters match, Xenett flags the Entries as possible duplicates for review.
Recommended Actions
Based on the review results, you can:
Delete Entries that are confirmed duplicates
Review attached documents before taking action
Mark as Reviewed if the Entries are valid and not duplicates
Resolve cases where an expense was recorded instead of a bill payment
How the Review Works
Step 1: Open the Review Point
Click on the Duplicate Entries review point to view all potential duplicate Entries.
Step 2: Review Duplicate Details
Review vendor name, amount, date proximity, and cleared status
Right-click or use Edit Transaction to:
View attached documents
Open the transaction in edit mode
This helps confirm whether the Entries are truly duplicates.
Step 3: Take Action
Depending on your review:
Click Delete to remove the duplicate transaction
Click Mark as Reviewed if the Entries are valid and should remain
Once marked as reviewed, the transaction no longer appears in the review.
Step 4: Handle Bill vs Expense Duplicates
Xenett can also detect duplicates across different transaction types, such as:
A bill and an expense recorded for the same vendor and amount
In these cases:
Open the transaction using the three-dot menu
Click View in Accounting Software
Apply the expense to the bill directly in your accounting system
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