Overview
One-time Close Clean-up projects in Xenett are designed to help firms clean up historical accounting data for newly onboarded clients. These projects are typically used when prior-period records need review, correction, or reconciliation before regular recurring closes begin.
This article explains when to use a One-time Close Clean-up project, how to create one, and important limitations to be aware of.
Use Cases
One-time Close Clean-up projects are useful when you need to:
Clean up historical books for newly onboarded clients
Review and correct prior-period accounting data
Perform a close-like workflow for non-recurring historical periods
Prepare accurate opening balances before starting regular Monthly, Quarterly, or Annual Close projects
How to Create a One-Time Close Clean-Up Project
Go to the Client and open the Projects module.
Click New → Project.
Select One-time Close Clean-up Project.
Select the Client.
Select the Project Manager.
Choose the Accounting Period.
Important: Accounting Period Access Limitation
By default, Xenett provides access to up to 15 months of accounting data for each client.
If the required clean-up period falls within 15 months, you can select it directly.
If the clean-up requires access to accounting periods older than 15 months, you must contact Xenett Support.
How to Request Extended Access
When raising a request with Xenett Support, include:
Client name
Exact start date from which historical data access is required
Once approved:
Access is enabled for the requested period
You will then be able to select the extended accounting period in the project setup
Completing Project Setup
7.Set the Start Date.
This field is mandatory.
By default, Xenett sets it to the first day of the next month.
You can change it before creating the project.
8.(Optional) Set the Due Date.
9.Click Next.
Template Selection
One-time Close Clean-up projects use a Close template.
By default, Xenett applies the standard Close template, which includes essential close tasks, review points, and GL reconciliation steps.
If your firm has custom Close templates, you can select them before creation.
10.Click Create.
Non-Editable Fields
Following details cannot be changed by the users once the project is created-
a.) Start date
How One-Time Clean-Up Projects Work
Although this project is one-time, it follows the same mechanism as Close projects.
Tasks, review points, GL reconciliations, sections, and workflows behave the same way.
The key difference is that the project does not recur.
Summary
One-time Close Clean-up projects in Xenett provide a structured way to clean up historical accounting data for newly onboarded clients. By combining close-style templates with flexible accounting period selection, firms can ensure historical records are accurate before transitioning clients into recurring close workflows.